The San Francisco Bicycle Coalition is looking for a Finance and Facilities Manager to assist in day-to-day financial reporting and operations, and in the overall management of office facilities. The Finance and Facilities Manager reports to the SF Bicycle Coalition’s Operations Director and works closely with a team of staff, Board members, interns, and volunteers to assist in maintaining and developing our Organization’s overall financial health and functioning of our facilities.
About San Francisco Bicycle Coalition
For more than 50 years, the San Francisco Bicycle Coalition has been transforming our streets and neighborhoods into safe, just, and livable places by promoting the bicycle for everyday transportation.
Commitment to Equity and Justice
The San Francisco Bicycle Coalition acknowledges the harm biking culture and unequal access to transportation have inflicted upon underserved communities — especially people of color, people with disabilities, people from working-class backgrounds, women, and people with LGBTQ+ identities. We believe that these communities must be centered as leaders in the work we do; therefore, we strongly encourage applications from people with these identities.
The Finance and Facilities Manager’s primary responsibilities include, but are not limited to, the following:
- Ensures organizational effectiveness and sustainability by overseeing the organization’s financial and operations functions.
- Assist the Operations Director and to prepare documents for financial management, bookkeeping, contract administration, reporting, budgeting, and general office management.
- Records and reports: Assist in preparing and maintaining all accounting files and archives. Prepare timely and accurate monthly financial reports for senior staff and Board of Directors. Collaborate with Development and Membership staff to ensure accuracy and consistency between QuickBooks and the Salesforce databases. Maintain Chart of Accounts.
- Month-end and year-end functions: Assist in reconciling all bank accounts and run monthly and annual close-out reports. Prepare all necessary journal entries.
- Accounts Payable: Enter and code incoming bills and overhead costs. Write checks and make electronic payments. Enter credit card and cash expenses. Maintain detailed records of all payments and ensure timely and accurate payment of all bills.
- Accounts Receivable: Process cash, check, and credit card contributions. Maintain detailed records and make bank deposits. Work with Development staff to track open invoices.
- Annual reporting: Assist in the annual budgeting process (for an approximately $2.6M organization), soliciting input from all departments and preparing reports for review by the Board of Directors’ Finance Committee. Document internal procedures and maintain an accurate Financial Policies and Procedures Manual. Compile data for Annual Report.
- Annual audit: Assist in the audit review by pulling documents requested and organizing data to be reviewed by the Operations Director and accountants.
- Cross-departmental support: Meet regularly with Program, Development, Communications, Membership and Valet staff to streamline processes, ensure accuracy and efficiency of systems, and facilitate contract compliance.
- Purchasing: Maintain office supplies, postage, and other general items as needed.
- Facilities: Interface with building management for the SFBC’s facility’s needs; maintain overall office functionality and appearance; spearhead all-staff cleanup days.
Ideal qualifications and attributes
We recognize that this position encompasses a number of different responsibility areas. We are committed to train and support our staff to strengthen their abilities in each area and we encourage applications from people who may not have all of the qualifications listed below.
- Have a deep commitment to equity and racial justice in line with the San Francisco Bicycle Coalition mission.
- Have at least 5 years of experience in an office management, administrative, and/or bookkeeping environment with 3+ years bookkeeping experience using QuickBooks or similar accounting software.
- Be extremely well-organized. Maintain several projects of equal priority on varying timelines at once and sustain productivity under pressure.
- Have attention to accuracy and standardization in individual tasks while also having the ability to grasp the context of and implications for policy, membership, and fundraising goals of the organization.
- Have knowledge and understanding of generally accepted accounting principles.
- Have experience in non-profit accounting, including functional allocation of expenses. (Previous experience working for a nonprofit preferred.)
- Have excellent troubleshooting and problem-solving capabilities. Be able to analyze financial information and communicate it effectively.
- Be computer-literate and have Internet savvy and the ability to pick up software systems quickly. For example, G Suite, Salesforce or other CRM, Slack etc.
- Have experience training end-users on and documenting financial procedures. Be able to present financial concepts to a diverse pool of staff, interns, and volunteers.
- Be able to help a fast-paced, open, team-oriented office build better, scalable business practices.
- Have the ability to move from place to place; use a computer terminal and telephone; able to lift and carry up to 25 pounds short distances; can bend, twist, reach and grasp.
Salary and Benefits: The annual salary for this exempt position is $65,000-$75,000 annually, depending upon relevancy of experience. Full-time benefits include medical, vision, and dental insurance. Full-time benefits include medical, vision, and dental insurance; 10 days paid sick leave, 12 paid holidays, and 3 weeks PTO annually. Other benefits include a telecommuting stipend, a flexible work arrangement policy, and a 1% matching 401k.
Hours: Full-time Exempt
Location: Due to the COVID-19 pandemic, employees have been working remotely. As restrictions are lifted and a return to office and community work is increasingly possible, staff and their supervisors will work together to determine the appropriate work arrangement based on the nature of the individual’s role, and in alignment with organizational policies and departmental needs and activities. We strive to be as flexible and fair as possible while ensuring in-person accessibility as needed to interface with our volunteers, membership, community, and each other.
Reports to: Operations Director
To apply, please submit a resume and answers to the questions below in paragraph form. A traditional cover letter is not required, however, if you so choose, will be accepted and reviewed.
- What makes you excited to work at the San Francisco Bicycle Coalition?
- This position is multi-faceted and requires a high degree of organization and attention to detail. Describe a time when you’ve been expected to juggle multiple tasks at one time in your professional career. How did you prioritize those tasks? What challenges did you face? What were your successes
- What does transportation justice mean to you and how would you go about integrating it into your operations work?